Unattended loading docks
Let drivers record their arrival and notify the nominated team when no one is waiting at the dock.
Warehouses & logistics
Keep drivers and contractors moving at every entry point
Give freight carriers, service providers and site visitors a clear QR code arrival process for loading docks, warehouses and distribution centres.
Busy sites and multiple entrances
Replace unclear arrival instructions with a consistent process
Drivers may arrive at a loading dock while warehouse teams are handling stock, operating equipment or working away from the entrance. Contractors and technicians may use a different gate again. Paper registers and verbal instructions are difficult to apply consistently across every shift and entry point.
ScanIn lets each entrance have its own Location, QR code, form fields, notifications and evacuation information. Arrivals use their own phone, reducing queues at shared devices and interruptions to operational staff.
Example warehouse entry points
Loading dockFreight drivers, carriers and collection services
Contractor entranceMaintenance, equipment service and trades
ReceptionBusiness visitors, auditors and suppliers
Problems it helps solve
Better arrival visibility without slowing operations
Multiple gates and doors
Identify the entry point used and apply Location-specific questions and contacts.
Paper driver registers
Capture legible, time-stamped arrival details without maintaining a shared clipboard.
Repeated site instructions
Use custom questions and acknowledgements to present a consistent arrival process.
Unknown contractor attendance
Give authorised staff a clearer view of external workers who have checked in.
Different shifts and contacts
Configure notifications around the Location and team responsible for responding.
Common arrivals
Support the people entering beyond the front office
Freight and delivery drivers
Record the carrier, driver details and reason for arriving at the loading dock.
Equipment technicians
Support visits for forklifts, refrigeration, conveyors, dock equipment and warehouse systems.
Trades and maintenance
Provide a clear check-in point for electricians, plumbers and facility contractors.
Auditors and inspectors
Record external visitors attending operational reviews or specialist assessments.
Labour and temporary personnel
Use a separate Location configuration where temporary workers need a different arrival form.
Suppliers and business visitors
Direct non-driver visitors to the reception workflow rather than the loading-dock form.
Printed identification labels
Print visitor or contractor labels through the AppClickPrint Android gateway and a connected label printer.
How warehouse check-in works
A clear process from arrival to attendance record
01
Scan at the entry point
The driver or contractor scans the QR code for the loading dock, gate or reception area.
02
Enter arrival details
They complete the fields and custom questions configured for that Location.
03
Notify the right team
The selected arrival workflow sends the appropriate notification for that entry point.
04
Review site information
The arrival can access configured evacuation or assembly-point information.
One warehouse or a network
Low-hardware check-in across logistics operations
Printed QR codes and visitors' own phones remove the need for kiosks at every dock or gate. Create separate Locations for warehouses, depots and entry points while reviewing authorised records from one account.
- No driver app required
- No shared reception kiosk
- Location-specific questions and notifications
- Multiple Locations based on your plan
- View ScanIn pricing
Setup
Configure warehouse arrivals in five steps
- Create the entry-point LocationsAdd Locations for the loading dock, contractor entrance, reception or other arrival points.
- Configure each formChoose the driver, company, vehicle and visit-purpose fields, then add relevant custom questions.
- Set arrival notificationsChoose the notification process and recipients appropriate to each Location.
- Add emergency informationConfigure the evacuation or assembly-point details for the site.
- Display the QR codesPlace each code at the entry point it represents.
To offer several arrival types from one code, combine the Locations in a Check-in Menu.
Example configuration
LocationLoading dock arrivals
DetailsDriver, carrier, vehicle and purpose
Custom questionsSite acknowledgements
NotificationWarehouse or logistics contact
Emergency informationSite assembly point
Emergency readiness
Account for drivers and contractors unfamiliar with the site
ScanIn can make current attendance records available to authorised staff and present configured evacuation or assembly-point information to people who check in.
Support site procedures
- Current driver, contractor and visitor records
- Location-specific evacuation information
- Visitor communication tools
- Records available for internal review
ScanIn supports your organisation's safety and record-keeping processes. Each operator remains responsible for its own procedures and applicable requirements.
Common questions
Warehouse sign-in FAQs
Can loading docks and reception have different forms?
Yes. Create separate Locations with their own fields, questions, notifications and emergency information.
Do drivers need to install an app?
No. They scan the displayed QR code and complete the form in their phone's browser.
Can one QR code offer several arrival choices?
Yes. Add the relevant Locations to a Check-in Menu so the person can select their arrival type.
Can different depots be managed in one account?
Yes. Create separate Locations for sites and entry points, subject to the number of Locations included in your plan.
Make warehouse arrivals easier to manage
Give drivers and contractors a clear process at every entry point.
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