Product features

Everything you need to manage workplace arrivals

Give visitors a simple QR code sign-in while your team manages notifications, attendance records and emergency readiness from one place.

Core Visitor Management

A straightforward sign-in experience for visitors and practical controls for your team.

Zero-App QR Check-in

Visitors simply scan a QR code with their smartphone camera - no app downloads required! Works instantly on any device with lightning-fast check-in process.

  • Works on any smartphone with camera
  • No app installation required
  • Instant QR code recognition
  • Cross-platform compatibility

Real-Time Dashboard

Advanced dashboard with live visitor tracking, comprehensive reporting, and smart analytics. Get instant insights powered by high-performance cloud infrastructure.

  • Live visitor counts
  • Real-time check-in notifications
  • Visitor history
  • Exportable visitor logs (CSV)

Custom Questions

Tailor the check-in experience with custom questions for health screening, security, or business requirements. Collect exactly the information you need.

  • Multiple question types (text, yes/no, multiple choice)
  • Conditional logic for follow-up questions
  • Required vs optional questions

Complete Customization

Custom logo branding with your logo, messaging, and custom questions. Multi-location management with individual QR codes.

  • Upload your company logo
  • Personalised welcome messages
  • Custom visitor questions
  • Location-specific branding

Smart Email & SMS Notifications

Automated email and SMS alerts for hosts, customizable notification preferences, and emergency mass communication system with instant delivery.

  • Instant host notifications via email or SMS
  • Custom email templates
  • Emergency broadcast emails and SMS
  • SMS for critical time-sensitive alerts

Visitor Photo Capture

Optional visitor photo capture during check-in for enhanced security and identification. Photos integrate seamlessly into your workflow.

  • Front-facing camera capture on mobile devices
  • Photos display on admin dashboard
  • Include photos in email notifications
  • Location-specific photo requirements

Multi-User Management

Role-based access control with multiple user accounts per location. Grant different permission levels to staff members, administrators, and managers.

  • Role-based permissions
  • Multiple admin accounts
  • Location-specific access
  • Individual user settings

Visitor Label Printing

Print visitor identification labels from ScanIn through the AppClickPrint Android print gateway.

  • Install the gateway on a dedicated Android phone or tablet
  • Connect network, paired Bluetooth or USB label printers
  • Keep the gateway device switched on and online
  • No app required for visitors

Emergency Management Features

Comprehensive safety tools designed for modern emergency response

GPS Evacuation Points

Every visitor sees evacuation points during sign-in with precise GPS coordinates. Emergency exits are clearly marked and accessible from any device.

  • GPS-mapped evacuation routes
  • Interactive evacuation maps
  • Nearest exit identification
  • Assembly point locations

Emergency Services Ready

Tools designed to assist emergency services with evacuation points and real-time occupancy data during critical situations.

  • Real-time visitor counts
  • Visitor accountability reports
  • Emergency contact information
  • First responder data access

Mass Emergency Alerts

Send emergency emails to all visitors and staff in seconds. Critical communication during emergencies with evacuation instructions.

  • Instant mass notifications
  • Pre-written emergency templates
  • Email to all visitors and staff
  • Emergency evacuation instructions

Advanced Capabilities

Enterprise-grade features for businesses of all sizes

Multi-Location Management

Manage multiple sites, offices, or buildings from a single account. Perfect for enterprises with distributed locations.

  • Location allowances based on your plan
  • Location-specific settings
  • Centralised reporting
  • Individual QR codes per location

Analytics & Reporting

Basic visitor analytics with simple reports and data export capabilities for tracking visitor activity.

  • Visitor count summaries
  • Basic time-based reports
  • Date range filtering
  • CSV data export

Security & Privacy

Privacy-focused controls and secure hosting help organisations manage visitor information responsibly.

  • Data encryption in transit
  • Secure cloud hosting
  • Account and access controls
  • Configurable data collection

Cloud-Based Access

Access ScanIn from a supported browser without maintaining an on-site visitor management server.

  • Cloud hosting
  • Browser-based administration
  • No on-site server required
  • Regular data backups

Data Export

Export your visitor data for use in other systems or for record keeping and compliance purposes.

  • CSV data export
  • Visitor log downloads
  • Report generation
  • Data portability

Mobile Optimised

Fully responsive design that works perfectly on all devices - smartphones, tablets, and desktops.

  • Mobile-first design
  • Touch-optimised interface
  • Works on all browsers
  • Consistent cross-device experience

SMS Notifications

Send instant SMS messages directly to mobile phones for critical alerts and time-sensitive communications.

  • Instant SMS delivery to hosts
  • Emergency SMS broadcasts
  • Reliable mobile delivery
  • Available on Standard plans

See How ScanIn Fits Your Workplace

Start with your 14-Day free trial today. No credit card required, no setup fees, no commitment.

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